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In a dynamic industry involving corporate governance, compliance, and director liability, the role of board secretary is more than critical. Examiners routinely ask for, and conduct an in-depth review of board minutes as a part of their regular exam request memo. The minutes must be complete! Examiners (and potentially legal counsel) will scrutinize recordkeeping, the board secretary’s communication with directors/management, and the administration of corporate governance. What are the dos and don’ts of this important role? How can the board secretary be more effective? This session will provide the answers to these questions and more.
In addition, more and more board packages are delivered electronically via iPads and other tablets. What steps can be taken to mitigate risk regarding security and privacy? Best practices for this critical function will be addressed.
HIGHLIGHTS
List of annual policies, officer designations, and other items that need to go to the board
Communication with directors and management, before and after the meeting
Coverage of board and committee meetings – how the secretary’s role changes
Crafting the minutes and supporting documentation
Record retention requirements
Obtaining and maintaining annual documentation requirements (e.g., insider records, board training schedules, etc.)
E-package delivery – including privacy and IT issues and sample procedures
TAKE-AWAY TOOLKIT
Excel spreadsheet for policies and training that go to the board
Electronic media board package considerations and sample procedures
Employee training log
Quiz you can administer to measure staff learning and a separate answer key
Attendance verification for CE credits provided upon request.
WHO SHOULD ATTEND? Board secretaries, senior management, and directors.
ABOUT THE PRESENTER – Ann Brode-Harner, Brode Consulting Services, Inc., began her career in 1973 and has continued her service as a consultant to regional and community financial institutions through a wide range of areas including strategic planning, lending, deposits, marketing, training, compliance, and management. Ann is a well-respected presenter and has spoken to audiences across the country for over 25 years. She has presented sessions for numerous state associations and has taught at the School of Banking Administration at the University of Wisconsin as well as many other state banking schools. Ann is the author of “The Bank Deposit Documentation Manual for Front-Line Personnel” published by Bankers Publishing Company, and is well represented in numerous industry publications.
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